Book Indexing Fees And Charges
Book Indexing Fees
Indexing fees are based on a "per page" rate, ranging from as little as $3.00 to $10.00
per indexable page which reflects both the time required for indexing and difficulty of
The indexing fee is the "page rate" X the number of indexable pages in the book.
- An indexable page is any page of the book that carries potential information,
including pictures, figures or graphs for the index;
- Front and back matter are generally not considered "indexable" unless you
request that they be indexed
Payment of Indexing Fee
- Payment for the index is Due Upon Receipt of your invoice.
Late payment in excess of 10 days will be charged interest at prime plus
- Copyright to the index is automatically transferred upon receipt of full
payment of the invoice.
- The invoice for indexing can be paid by either business or personal cheque,
or electronic bank transfer.
- Credit cards, Pay Pal and other forms of credit are not accepted because of
the related fees that I would have to incur
U.S Clients and Indexing Fees
- Indexing projects done for U.S clients is payable in U.S. dollars.
- I have an Individual Taxpayer Identification Number (ITIN) which allows me
to be paid in full by U.S clients (without having any part of my income
withheld and paid to the Internal Revenue Service.)
- Canadian HST is not charged to U.S. client
Factors Which Determine the Book Indexing Fee
When you request a quote for book indexing, the following factors will be considered:
- Academic, reference and research texts require indexes equal in importance to the textual content, so the time and work involved is greater than simpler text.
- Difficult and complex text usually requires more index entries per page than simpler text, and therefore requires more time to index.
- Indexing of figures and tables will require more time to index.
- Foreign language text and terms may require more time to index.
- Incorporating typesetting codes will definitely increase time.
- The length and space requirements for the index can be a factor.
- The number of indexes required (i.e. subject and author indexes) will be a factor.
- The time allowed for writing the index can be a factor. Rush rate may apply
As a general rule of thumb:
Complex academic text requires more work than a basic trade book or textbook, because it requires more time and analysis, and greater number of indexable entries per page
Scheduling your Index
- The indexer works with many clients and must project manage the various indexing projects.
- Please allow sufficient time to schedule your indexing project with the indexer.
- An estimate of how long it will take to index your book is usually provided along with the indexing fee quotation
- As a good business practice, a short indexing contract will be prepared and
sent to you outlining the indexing fee and related matters. Your signature
secures a place in the indexer's schedule to index your book.
- Copyright to the index is transferred to you upon full payment of the
- Accurate indexing depends on the page numbering remaining stable from the
beginning of the indexing process to final printing. Page proofs are required to
write an index.
- If the book's pagination changes after indexing has begun, additional hourly
charges will apply for the time involved to correct the index.
- Requests for extensive editing and changes to the index will be invoiced on an
- Rush fees may be 25% to 50% of the project price
Cancellation or Rescheduling
- Please keep me posted on any changes in your schedule so we can work
- Jobs that are suddenly canceled or rescheduled with less than 10 days' notice
may result in a penalty of 25% of the originally agreed-upon total for the project